Getting Support Using The DESP II Contract

1. The customer, referred to as the Task Order Initiator (TOI), needs to provide the following items to be reviewed by the Government's Task Order Review Board (TORB):
   • Contractual Engineering Task (also known as the Statement of Work)
   • Purchase Request (PR) Supplemental Sheets
   • Contract Data Requirements Lists (CDRLs)
   • Delphi Criteria (This is a description of the criterion against which each contractor will be measured)
2. The TORB will review and approve the above items, obtain all required signatures, and assemble a final package for submittal through PR/MIPR Control. This package may include any or all of the following items:
   • 8 copies of the PR
   • 3 copies of any PR attachments, which are as follows:
     • CET
     • Signed PR Supplemental Sheets
     • Signed CDRLs
     • Non-Disclosure Agreement - Required if the contract has access to confidential, proprietary and/or sensitive information.
     • Task Order Performance Plan (TOPP) - Required for all orders over $100,000
     • Determination Decision Document (DDD) - Required for Advisory and Assistance Services (A&AS) Work
     • DD Form 254 - If required.
     • Delphia Criteria
     • Acquisition Strategy
3. After verifying the completeness, accuracy and funding of the package, and approving the sole source justification (when applicable), the Authorized Ordering Activity (AOA) DESP II Contracting Officer will prepare the RFP and forward it via e-mail to the applicable DESP II Prime Contractors for bid. (RFPs released for bid, which are to be awarded for less than $500,000, are set-aside for small business competition only).
4. The prime contractors will prepare and submit their bid packages in accordance with the directions specified in the DESP II RFP package.
5. Once all proposals are received, the Contracting Officer will number the proposals and remove the cover pages prior to forwarding the technical proposals to the Task Order Initiator (TOI). The TOI will evaluate the proposals based on the specified Delphi criteria. The TOI will provide a Delphi scoring sheet and an analysis of the strengths and weaknesses for each offeror. A technical ranking is established based on the Delphi Scores.
6. The contracting officer will prepare a cost ranking of the offerors and forward this to the TOI. A best value determination will be made according to the relative weight given to cost and technical capability established in the RFP. The TOI will document this best value decision and forward to the Contracting Officer for processing.
7. The Contracting Officer documents the negotiation and accomplishes the task order award to the selected offeror. Task Orders are distributed to the prime contractor, TOI, Central DESP II contracting office, payment office, ACO, and others (as identified). Award announcement will be made via e-mail and posted on the DESP II webpage. Contractors may request a debriefing within 5 days of the award announcement posting.